| Typically,
importing is used to bring student names and other student record
information into a gradebook, but it can also be used to import options,
scores and more. You can import from Easy Grade Pro gradebooks and
text files. |
| 1 |
Select
Import from the File menu or use the Import tool to open the Import
window. The Import window has two tabs. Under the first, you'll find
the built-in formats. Under the second you'll find user-defined and
other editable formats. A format specifies the fields and structure
of the data to be imported. |
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Import
tool |
| 2 |
(Optional)
If the format that you need is not present, you can create one by
first clicking the Other Formats tab and then clicking the New Format
button. For help in creating a format, refer to the section Creating
Formats for Importing and Exporting. |
| 3 |
Select
a format, click Next. The formats include: |
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•
|
Import
from an EGP Gradebook. Use this format to copy students,
options, assignments, a whole class, etc. from another Easy Grade
Pro gradebook. The Import Gradebook window will appear where you can
select the items to be imported. |
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•
|
"Easy
Import" of Students. Use this format to import students
from most tab-separated or comma separated text files. Many database
and spreadsheet programs use this format when creating text files.
The Easy Import window will open where you can identify the fields
in a record from the file. You must identify the first and last names
but all other fields are optional. You must also name the format so
that it can be added to the Import window where it can be reused directly.
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"Easy
Import" of Scores. Use this
format to import scores from most tab-separated or comma separated
text files. The records may be in any order as long as each contains
a score and an ID number (or student name) to be used for matching.
The Easy Import window will open where you must identify the score
and the ID number (or student name) fields. |
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Import
Summary Comments. Use this format to import a list of summary
comments from a text file. This will replace the list in the Student
Comments view of the Summaries window. |
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Combine
Gradebooks. Use this format to combine one or more gradebooks
from other teachers into a single master gradebook to be used for
the printing of multi-class progress reports or other reports. Note:
there is a 250 class limit for a gradebook which means that you can
typically combine up to ten gradebooks. |
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Other
Formats. The formats that appear under the Other Formats
tab can only be used to import students and student record data from
text files. There is a small blue arrow above the list of formats
which allows you to duplicate a format or create a plug-in of a format.
A plug-in is a small file that makes it easy to distribute a format
to other Easy Grade Pro users. See Using Plug-ins
for additional information. |
| 4 |
For some formats, the Import
Preview window will appear so that you can verify the data and select
the records (students) to be imported. Be sure to check that the
data in the columns properly match the column titles. If they match,
click the Import Selected Records button. If a selected student
has the same ID number as a student currently in the class, the
import data will be used to update
the student's record information. The student will not be duplicated
in the class.
|
FAQ:
Can Easy Grade Pro import student rosters from my school's school
administration software and can it export grade data back to
it?
In many cases the answer is 'Yes'. If your school administration
software can produce a roster file for a class in text format
and if it can read a grade file for a class in text format,
the standard version of Easy Grade Pro can probably share data
with it. You, or someone at your school with the proper knowledge
and expertise may have to create import and export formats within
Easy Grade Pro. Plug-ins can be used to distribute the formats
to other users. For help, see Creating Formats
for Importing or Exporting and Using
Plug-ins. In some cases, custom versions of Easy Grade Pro
are required. Contact Orbis Software for availability and pricing
for custom versions. |
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