| Exporting
is typically used to transfer student grade data to a program used
to print report cards, but it can also be used to transfer all kinds
of student information to word processor, spreadsheet or database
software to take advantage of the unique tools of these programs.
When exporting, you can create two types of files: Easy Grade Pro
gradebooks and text files. Text is a standard file format that many
programs use for transferring data to other programs. |
| 1 |
Select
Export from the File menu or use the Export tool to open the Export
window. The Export window has two tabs. Under the first tab, you'll
find export formats that are built-in. Under the second tab you'll
find user-defined and other editable formats. A format is used to
specify the fields of the data to be exported. |
 |
Export
tool |
| 2 |
(Optional)
If the format that you need is not present, you can create one by
first clicking the Other Formats tab and then clicking the New Format
button. For help in creating a format, refer to the section Creating
Formats for Importing and Exporting. |
| 3 |
Select
the classes to be exported from the list on the left. Select the students
to be exported using the menu below the list. |
| 4 |
Select
a format, click Next. What happens after clicking depends on the selected
format. The formats include: |
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|
Export
One Class. Use this format to create a new gradebook with
a single class. This can be used to create a file with data to be
imported into another gradebook. |
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Export
Gradebook Template. Use this format to create a new gradebook
that has only the settings from the gradebook options, class options,
comments windows. The template can be used by others when starting
their gradebooks. |
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Export
Attendance. This format is
usually not selected directly because it is automatically used whenever
the Export Attendance tool is selected from the tool bar. For help,
refer to the section Exporting Attendance.
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Export
Report Card Data. This format can be used to export student
grade data to database software that prints custom report cards. This
is explained in detail in the section Using the
Report Card Data Format. |
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Export
Summary Comments. Use this format to create a text file
of the list of comments found in the Summaries window. |
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Other
Formats. The formats that appear under the Other Formats
tab can only be used to export students and student record data from
text files. There is a small blue arrow above the list of formats
which allows you to duplicate a format or create a plug-in of a format.
A plug-in is a small file that makes it easy to distribute a format
to other Easy Grade Pro users. See Using Plug-ins
for additional information. |
| 5 |
If the Export Preview window
appears, verify the data and click the Export button.
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