Starting a New Gradebook
You're likely to need only a single Easy Grade Pro gradebook at a time. Since a gradebook can hold up to 250 classes in up to ten terms you might want to use a single gradebook for an entire school year because it saves time and minimizes the duplication of efforts. However, a gradebook can become large; if you intend to use a floppy disk or email to transfer your gradebook between computers, you may want to create a new gradebook for each major term. Don't do this, however, if the student grades in one term must be combined with the grades in another.
To start a new gradebook:
1 Start Easy Grade Pro. On a Macintosh, do this by double-clicking on the Easy Grade Pro 3.6 icon in the Easy Grade Pro folder. A small window will appear (shown below).
 
2 Click the Create a New Gradebook button. The standard Save window will open where you can name and choose a location for your new gradebook.
3 In the Save window, type the name of your new gradebook. What name should you give it? We recommend that you use your last name and the year (or term) such as Smith 2003-4 or Smith Winter Term 2003.
4 Choose the location for your gradebook. We recommend that you save it to your computer's Desktop because 1) you'll have ready access to it, 2) you'll be able to open it easily by double-clicking its icon, and 3) the Desktop is a reliable place to store an important file since it is part of your computer's hard drive.
  Do not save your gradebook to a floppy disk or some other type of removable media -- these are among the least reliable and slowest places. And, unless directed to do so by your school or unless you are a mobile teacher, don't save your gradebook to a server because it is likely slower and less reliable than the hard drive attached to your computer.
5 Click the Save button. Easy Grade Pro will create an empty gradebook and open the gradebook's window.
   
FAQ: Easy Grade Pro saves automatically. What does this mean?
Like many programs that deal with large amounts of data, Easy Grade Pro automatically saves your changes while you work. When you switch classes, switch charts, choose most menu commands or even pause for a few moments, you trigger Easy Grade Pro's save feature, causing it to write changes to your gradebook file.

In Easy Grade Pro's File menu, there is no Save command; you never manually save your work. However, there is a Save Copy command and, when you close a gradebook, there is a prompt for saving a copy. It is highly recommended that you make copies of your gradebook but keep in mind that these are copies -- they should never be used unless something happens to make your original gradebook unusable.