| In
Easy Grade Pro, a 'class' is a collection of students and their data
for a single subject in a single term. A subject might be Reading,
Math, Physics I or Art History. A term might be Quarter 1, Semester
2 or even Final Exam. |
| It
is generally best to have a one-to-one correspondence between the
classes that you teach and the classes in your gradebook. If you teach
five subjects this term, you probably should have five classes in
the current term of your gradebook. If you teach multiple sections
of the same class (i.e. three sections of Earth Science), there generally
is no benefit to combining the sections into a single class. Easy
Grade Pro makes it easy to switch from one class to another and to
copy assignments and options from one class to others. By keeping
your classes separate, you will be able to view summaries of each
making it easy to make comparisons. If you are an elementary teacher
with multiple reading (or math) groups from your main group of students,
you can choose to have all groups in a single class or break them
into separate classes. Easy Grade Pro can handle either setup well. |
| If
you have just created a new gradebook, one without classes, a window
will automatically appear (shown below) directing you to add classes. |
| |
 |
| Obviously,
a gradebook without classes is not very usable so it is a good idea
to click the Add Classes button. Here are some general guidelines
about adding classes to a gradebook: |
|
•
|
Add
a class to the gradebook for each class you teach in your current
term only. |
|
•
|
Do
not add classes for future terms; it is best to add them later. |
|
•
|
If
you are an elementary teacher and specialists teach some subjects
to your students and you wish to include grades from the specialists
in your reports to parents, do not add the classes now. They
can be easily created when you import from the specialists' gradebooks. |
| To
add a class: |
| 1 |
If your
gradebook has no classes, click the Add Classes button. Otherwise,
choose Add Class from the Tool menu. In either case, the Records window
will open (shown below) to an empty class record. |
| |
 |
| 2 |
Type
the name of the class in the Class/Subject Name field and press tab.
Be sure to use a unique name for the class. Examples include Math,
Reading, English(1), English(2), etc. Do not include a term name with
the name of the class. |
| 3 |
(Optional)
Edit the Class Weight and press tab. It's not likely that you'll ever
need to change the class weight. It is used only in the multi-class
progress report and the multi-class gradesheet report when a student's
weighted average for several classes is calculated. In most cases
it should be left at 1.00. If you have a class that is worth half
of a normal class, set the class weight to 0.50 and so on.
|
| 4 |
Edit
the Term Labels in the column on the left so that they match the term
labels used by your school. You can use First 6 Weeks, Quarter 1,
Semester 2, etc. If you will give a final exam that must be weighted,
then you must add the final exam as a term. Changes made to these
labels will apply to all classes so you won't have to change them
again in the gradebook. |
| 5 |
Select
the current term for the class by clicking in the box to the right
of your current term's label. A check or 'x' will appear. You must
select at least one term and you may select more. We recommend that
you select your current term only. Later on, when you are ready to
begin the next term, you can add a new term. |
| 6 |
(Optional)
Edit the Custom Labels and enter Custom Data. These eight custom fields
are very important to some users of Easy Grade Pro but are not used
by most. They are used to hold course number, section number, teacher
name and other course-specific data. These values are critical if
you will be importing your student rosters from school administration
software and exporting grades. Generally, you won't use them unless
your school instructs you to do so. |
| 7 |
(Optional)
To add more classes, click the Next Class button. Then repeat steps
2 through 6. |
| 8 |
Click
Done to close the Records window. To switch to the different classes,
use the Class menu or the Prior Class and Next Class tools. |
 |
Prior
Class tool |
 |
Next
Class
tool |
