| You
can change the names or other data in student records. You can change
order, delete, withdraw and transfer your students. This section explains
how to perform these basic tasks. |
| To
change a student's name or other record data: |
| 1 |
Open
the record by double-clicking on the student's name in any chart except
the seating chart. |
| 2 |
Edit
the name or other data. Click Done. |
| 3 |
Repeat
these steps for each class in which the student data should be changed. |
| To
change the order of your students, do one of the following: |
|
•
|
Press
on a student's name in the score, attendance or student chart and
drag up or down. |
|
•
|
Choose
Sort Students from the View menu. You can sort by name, ID, score
on a selected assignment and by a variety of other keys. |
|
•
|
Click
the Sort tool to sort by name. In the seating chart this tool sorts
randomly. |
 |
Sort
tool |
| To
delete a single student: |
| 1 |
Click
on the student's row number (to the left of the name) in one of the
charts. |
| 2 |
Click
the Delete tool or press the delete key. |
| 3 |
Repeat
these steps for each class in which the student is to be deleted. |
 |
Delete
tool |
| To
delete multiple students: |
| 1 |
Choose
Delete Student from the Tool menu. |
| 2 |
Select
the students in the list. Click the Delete button. |
| 3 |
Repeat
these steps for each class in which the students are to be deleted. |
| To
withdraw a student: |
| 1 |
Open
the student's record by double-clicking on the student's name in the
score, attendance or student chart. |
| 2 |
Use
the Status menu to select either WD
(grayed) or WD
(hidden) and click Done. If you choose WD (grayed), the
student will remain visible in the charts but will appeared grayed
and the data will not be editable. The letters WD are appended to
the name of the withdrawn student. If you choose WD
(hidden), the student will be removed from all charts but
will remain in the Records window. |
| 3 |
Repeat
these steps for each class in which the student is to be withdrawn. |
| |
 |
FAQ:
How do I reshow a student once the status has been set to WD
(hidden)?
To show a student whose status has been set to WD (hidden),
choose Records from the Chart menu and select the Students tab.
Use the Record pop up menu in the right corner to switch to
the student's record. Use the Status menu to change the status
to Active or WD (grayed). |
|
| To
transfer a student when classes match: |
|
If the two classes match exactly (assignment order, assignment settings,
calendar settings, score footnotes, etc.), it is easy to transfer
a student using copy and paste. This method is preferred because it
transfers all student data (scores, attendance data, notes, comments,
etc.). |
| 1 |
Select
the student's row number (to the left of the name) in one of the charts. |
| 2 |
Choose
Copy from the Edit menu. |
| 3 |
Switch
to the class the student is transferring to. If this class is in another
gradebook, be sure you don't quit Easy Grade Pro. Rather, choose Close
from the File menu and then open the other gradebook. |
| 4 |
Select
the row number where you want to insert the student. |
| 5 |
Choose
Paste from the Edit menu. |
| To
transfer a student when classes do not match: |
| Transferring
a student is more difficult when the classes don't match. If possible,
print out scores and attendance charts and retype the data into the
proper columns. If this is not be possible you may want to add a new
assignment column used solely to give the student a transfer grade.
Use an assignment name like Tommy's Transfer Grade. Set the assignment's
maximum score to 100. Set the assignment's points value to the sum
of all the points currently in the class. This will ensure that the
student's transfer grade has the same weight as all the assignments
currently in the class. Set the assignment's progress report option
to Include if
student has score. In the score cell for this student,
enter the transfer percent. If you use category weighting in the class,
you may need to follow these steps for each of the categories. |
