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Using an Easy Grade Pro gradebook
at two locations is similar to using a paper gradebook at two locations:
in both cases, you have to move the gradebook back and forth. There
is, however, a fundamental difference that can cause problems if
you're not careful.
When transferring an Easy Grade
Pro gradebook using email or a disk, you'll be leaving behind a
copy so that both computers have identical gradebooks at first.
Once you make changes to one of the gradebooks, it becomes your
current one turning the other into nothing more than a recent backup.
Be careful to work only with the current gradebook and to transfer
it before working at a different location. Otherwise, you may find
yourself with two gradebooks in which neither is current forcing
you to retype data into one of them.
You may be tempted to use your
gradebook directly from a floppy disk to avoid this problem. Don't
do this! Floppy disks are too unreliable to be trusted with such
important data.
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basics: |
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1
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Make
sure that you have Easy Grade Pro installed on both computers and
that they have the same version number (i.e. v3.6.1). To find the
version, choose About Easy Grade Pro from the Easy Grade Pro menu
(OSX), Apple menu (Classic Macintosh) or Help menu (Windows). |
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2
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If
your gradebook is on a Windows computer, we recommend that you move
it to the Desktop or some other convenient location so that you'll
have easy access to it. To move it, press on its icon and drag. If
you don't know where your gradebook's icon is, try looking at this
path: C:\Program Files\Orbis Software\Easy Grade Pro. Its name ends
with '.egp'. |
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3
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Make sure that your gradebook's
name ends with an '.egp'
(i.e. My Gradebook.egp). Although only the Windows version of Easy
Grade Pro requires this, the '.egp' file extension can help minimize
problems that can occur when transferring a gradebook over a network,
via email or when using a PC formatted disk.
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4
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If
you'll be transferring the gradebook to a Classic Macintosh computer,
you may have to set the receiving computer's File Exchange control
panel so it identifies a file with 'egp' as an Easy Grade Pro gradebook.
To set this, open the File (or PC ) Exchange Control Panel and click
the Add button. In the window that opens, type egp
into the Extensions field and select Easy Grade Pro from the list.
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5
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(Optional)
If your gradebook file is large, you may want to compress it to minimize
emailing time or to enable it to fit on a floppy disk. To compress
a gradebook, open it in Easy Grade Pro and choose Compress from the
File menu. |
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6
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To transfer
a gradebook from one computer to another, use email, a floppy disk,
CD or some other storage device. See Using Email
to Transfer a Gradebook and Using a Floppy Disk
to Transfer a Gradebook. |
